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Office Administrator

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An Office Administrator is a member of the Exploration Company's staff who carries out a number of "expediting" tasks, such as purchasinng air tickets, making hotel reservations, and making miscellaneous purchases for the exploration company.  Very often smaller companies have only one "office administrator", who is typically the President's Executive Secretary, perhaps even serving as a receptionst.  This person is often critical to smooth communications within the company.  Company Manageras may delegate many CampControl responsbilities to the Office Administrator.

An Office Administrator has the capabilities and responsibilities listed in the table below.

	Office Administrator
Permission	Status	Description
Manage Account	Def OFF	Only one user per Exploration Account should have this permission for clear accountability reasons. The only exception to this is likely to be when an Account Manager delegates his responsibilities to his Office Administrator. He/she can create any number of users at different levels, including Expediting Managers and Expediters, but cannot create additional companies, as an Exploration Account services only one Exploration Company.
Manage Companies	Def OFF
Manage Regions	Def OFF	This permits the creation of new Regions within which the Exploration Company operates, and the editing of details describing them. It is normally reserved for the Exploration Account Manager and Company Managers.
Manage Company Locations	Def OFF
Manage Region Locations	Def OFF
Manage Locations	Def ON	This permits the creation of new Locations (Camps) within Regions, and the editing of details describing them.
Manage Company Users	Def OFF	This permits the creation of new Exploration Company Users, including Expediting Managers and Expediters, and the editing of details describing them, including their permissions. In particular it allows users to be designated to Locations at the "Company" level (ie: designate them to all Locations in the Company).
Manage Region Users	Def OFF	This permits the creation of new Exploration Company Users, and the editing of details describing them, including their permissions. In particular it allows users to be designated to Locations at the "Region" level (ie: designate them to all Locations in a Region).
Manage Location Users	Def ON	This permits the creation of new Exploration Users, and the editing of details describing them, including their permissions. In particular it allows users to be designated to Locations only at the "Location" level (ie: one location at a time).
Customize CampControl	Def OFF	This permits customisation of the following aspects of CampControl (on a per Exploration Company basis): Cost Codes, Program Codes, Activity Codes, Financial Categories, Analytical Labs, Purchase Companies, Receive Locations, Return Reasons, Sample Containers Sample Shipping Containers and Expediters' Worksheet Charge To.
View Discussions	Always ON	View discussion notes that users may attach to orders or parts of orders as they progress through the stages of Order - Purchase - Freight to Location - Receive. These are visible to all other users who have the "View Discussions" permission. Note: Discussions can be used to implement an Order Approval Process - whereby Expediting Managers are instructed not to process any orders until they have attached to them a Discussion Note from an appropriate Manager indicating an approval to purchase.
Update Discussions	Always ON	Permission to add or update discussion entries. Note: Discussions can be used to implement an Order Approval Process - whereby Expediting Managers are instructed not to process any orders until they have attached to them a Discussion Note from an appropriate Manager indicating an approval to purchase.
View Company Orders In Progress	Def ON	Permission similar to that of "View Company Orders", but relating to order status when it is "in progress" (ie: all order items not yet received at the location from which they were ordered). This permits a user who is designated on the Region or Location level to be able to view all Orders in Progress in the Company. All other access, unless explicitly set, remains at the designated Location or Region level for the user.
View Region Orders In Progress	Def ON	Permission similar to that of "View Region Orders", but relating to order status when it is "in progress" (ie: all order items not yet received at the location from which they were ordered). This permits a user who is designated on the Location level to be able to view all Orders in Progress in the Region of their designated Location. All other access, unless explicitly set, remains at the designated Location or Region level for the user.
View Location Orders In Progress	Def ON	Permission similar to that of "View Location Orders", but relating to order status when it is "in progress" (ie: all order items not yet received at the location from which they were ordered).
Create General Order	Def ON	Self-explanatory.
Create Commissary Order	Def ON	Self-explanatory.
Create Travel Order	Def ON	Self-explanatory.
Fulfill Air Charter Order	Def ON	Fulfill an air charter request (ie: arrange the details of the charter with the aircraft operator, and then enter them into CampControl after the charter has been flown describing the actual route taken, which is often different from both the original request and the route arranged).
View Company Orders	Always ON	Unless otherwise required (as when there may be different Office Administrators for different Regions), the Office Administrator is granted permission to see all orders, no matter which Location they originate from. (See Expediting Manager permission descriptions for a more detailed description of this permission.)
View Region Orders	Always ON	Unless otherwise required (as when there may be different Office Administrators for different Regions), the Office Administrator is granted permission to see all orders, no matter which Location they originate from. (See Expediting Manager permission descriptions for a more detailed description of this permission.)
View Location Orders	Always ON	Unless otherwise required (as when there may be different Office Administrators for different Regions), the Office Administrator is granted permission to see all orders, no matter which Location they originate from. (This permits a user to view Orders for the Locations they are designated to.)
Create Orders On Behalf Of	Def ON	Necessary if the manager is to enter orders on behalf of someone else.
Create Sample Shipment	Def ON	Self-explanatory.
Receive Location Freight	Def ON	Necessary to record in CampControl that items sent from an expediter or another location have been received at a destination location.
Receive Location Freight On Behalf Of	Def ON	Necessary to be able to receive items (freight) on behalf of someone else.
Create Shipping Labels	Def ON	Self explanatory.
View Company Worklogs	Def OFF
View Region Worklogs	Def OFF	Permission to view Expediting Company Employees worklogs as controled by Region designations.
View Location Worklogs	Always ON	Permission to view Expediting Company Employees worklogs as controled by Location designations.
Create Worklogs	Def ON
View Warehouse Control	Def ON	Permission to see what items are in the Expediter's Warehouse (presumably awaiting freighting to their destination).
Update Utilities	Def ON	Permission to use the Utilities.
View Utilities	Def ON	Permission to see the Utilities menu button and data in the Utilities.
View Assign Orders	Def OFF	Allows the User to view assigned orders. The assigning of an order to a purchaser is an Expediting function.
Update Assigned Orders	Def ON	Permission to make certain changes to orders which are assigned to an Expediter, Expediting Manager or Supplier for purchasing (See "Update Company Orders in Progress"). This is a necessary permission for anyone whose work it is to make purchases and record on CampControl what has (and has not) been purchased.
Manage Permissions	Def OFF	Permission to manange users permissions.
View All Assigned Orders	Def OFF	Permission to view all Assigned Orders.
Delete Discussion	Def OFF
Create Air Charter Order	Def OFF	Self-explanatory.
View Exploration Worklogs	Def ON	Permission to view and record Exploration Worklogs in data grids and view Exploration Worklog reports (eg:pdf outputs).
Create Exploration Worksheets On Behalf Of	Def OFF	Permission to create and add to Exploration Worklogs (timesheets) on behalf of other exploration staff.
View Reports	Def ON	View various reports, filtered and sorted by various criteria, and exportable in pdf or Excel format.
Send Freight With AutoReceive	Def ON	Permission to have CompControl show an item sent from one location and received in another location by the same person - thus skipping the step (period) while the item is in transit, and avoiding having to explictly use a second CampControl screen to mark the item as having been received at its destination.
Send InterLocation Transfer	Def ON	Permission to send any item from one Location to another using CampControl to record the transfer - including explicit documentation of reciept of the item at its destination.
View Other Office Administrator Storage	Def ON	Permission to view special storage Locations that can be created by Office Administrators.
Update Other Office Administrator Storage	Def ON	Permission to update special storage Locations that can be created by Office Administrators (ie: what is located in them; and ship things to and from them, using CampControl to record their despatch and receipt.
Make Own Bookings	Def ON	Permission to enter and fulfill your own airline and hotel bookings, rather than place an order for them to be fulfilled by expediting staff.
View Drill Logs	Def On	Permission to view and record drill logs in data grids and view drill log reports (eg:pdf outputs).
View Helicopter Logs	Def On	Permission to view and record helicopter logs in data grids and view helicopter log reports (eg:pdf outputs).
View Vehicle Logs	Def On	Permission to view and record vehicle logs in data grids and view vehicle log reports (eg:pdf outputs).

See also