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FCS Detailed Explanation

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This is a detailed explanation of the purpose, and optimal use, of all the fields on the New Freight Control Sheet page.

Ship to Project and Location to which shipment is to be freighted.
FCS# The Freight Control Sheet number of the displayed sheet.
Carrier The name of the agent responsible for transporting the shipment - which could be the driver's name if the shipment is being transported by company staff rather than an outside agency.
Waybill Waybill number
Date Shipped This is the date on which the shipment was shipped.  This date is stored only when the "Send Shipment" button is clicked, after which it cannot be changed.  It will then appear on shipment summary/review sheets, as shown in the second screenshot of this section (above).   Allowance is made for entry of past or future dates because it is recognised that data entry may not take place on the exact date of shipment.
Shipment consists of This area of the screen displays all the items in the warehouse ready for shipping, and the items that are to make up the shipment.  Any items placed in the Shipment sub-window using the "Add Item" button are removed from the count in the Available Items sub-window.
Available Items This sub-window shows all items which are ready in the Expediting Warehouse for shipping to the location selected. The order number, number of items, and item names are shown.  The Expediting Warehouse is a special Location. Items that are bought through the Order process are placed in the Expediting Warehouse for shipping. [Note:  You can also add items, such as miscellneous items that need to be sent to a camp, directly to the Warehouse for shipment in the future – see Expediting Warehouse.]
Shipment This sub-window shows all items which make up the shipment being prepared.
Add Item Clicking on this button will move a selected item line or order line from the Available Items list to the Shipment list.  Order or item lines are selected by being clicked on.  Only one Order line can be selected at a time.  If an Order line is selected, all its items will be moved to the Shipment list.  If an item line is selected, all the items in the line will be moved to the Shipment list unless a number lower than the number of available items is entered into the "Quantity to add to Shipment" field described below. To add multiple items (and/or Orders) in one step, press the Ctrl key on the keyboard and click on each of the Available Items that you want to add. Note that holding the Ctrl key indicates to the browser that you’re selecting multiple items. Once all the required items are selected, click the “Add Items” button.
Quantity to add to Shipment   When more than one unit of an orderd item has been purchased (eg: 5 tents), this field allows shipping of only some of those items.  By entering into this field a number lower than the number of items available in the warehouse, only the entered number will be transferred to the Shipment list when the Add Item button is clicked.  The number remaining in the warehouse will be adjusted accordingly.
Remove Item Selecting any item in the Shipment list and clicking on this button will return the item to the warehouse Available Items list.
Shipment Packages Use this area of the form to describe how the items are packed for shipping.  Clear description of how items have been packed can greatly assist staff on the receiving end of the shipment. 
#Pcs Specify the number of "pieces".  Shipment "pieces" can be boxes, cartons, pallets, drums, suitcases, bags and a host of other kinds of containers.  Different kinds of shipment pieces should be entered on different lines for clarity.
Package Description Specify what kind of shipment package or "piece" has been used, and, if possible, briefly list the contents to make it easier for the staff receiving the shipment to decide on how to handle it.  If it is important to specify exactly what is in each package, a separate line can be used for each package, and the package number or other identifier can be included in this field. See the Freight Control section for examples of colour-coded stick-on labelling of packag contents.  See the Accurately Describing Containers and Packaging section for conventions n describing packaging.
Add more lines Clicking on this button will provide more lines in which to describe shipment packages and their contents.
Comments Use this field for any general comments pertaining to the shipment - in particular comments which will be helpful to its recipients.
Close Saves Freight Control Sheet details and returns to the list of Freight Control Sheets.  The status of the FCS remains "In Assembly"
Save and Continue Saves Freight Control Sheet details to the database and returns to the FCS screen.  This button should be clicked periodically when entering a shipment with a lot of data entry to minimise data loss if the data entry computer crashes or the connection to the Internet is lost.
Send Shipment Saves Freight Control Sheet details to the database and sets the shipment status to "In Transit".  This means that it will immediately become visible in the Receive Freight list of any users with rights to manage freight for the shipment's destination location.
Create Shipping Labels Saves Freight Control Sheet details to the database and takes user to a page for creating and printing shipping labels for different destinations, as described below.
View all FCS Saves Freight Control Sheet details to the database and takes user  back to list of all Freight Control Sheets.

See also